Job Openings 

Job Description: Office Manager

Chinese Culture Foundation of San Francisco (also known as Chinese Culture Center or CCC) is seeking an Office Manager, a dynamic leader who is committed to arts in the intersection of social justice and education.

 

The Office Manager is a critical member of the administration who manages CCC’s operations, including human resources, and oversees the facilities and rental program. S/he assists the Executive Director and the Board of Directors to cultivate relations with donors and strategic partners.

 

The Office Manager’s responsibilities include:

 

Operations

  • Manage the Foundation’s operations as outlined in the Manager’s Manual

  • Manage the Foundation’s rental program and event logistics with clients; identify their needs and ensure customer satisfaction with Foundation’s rental spaces

  • Manage insurance and appropriate government filing

  • Manage office equipment, usage and appropriate supplies

  • Supervise all procedures related to professional appearance and efficient functions

  • Manage annual audit by working with accountants and auditors

  • Supervise the flow of work relating to a professional workplace, including mail, phones, open/closure procedures

 

Relations with Justice and Event Space

  • Manage relationship between the Foundation and the Landlord, including CCC’s right to event space (A, B, C and other dates)

  • Annual submission of reserved dates (A, GB, and B)

  • Annual CPI adjustment

  • Serve as liaison between CCC and JI, represented by the General Manager of the Hilton Hotel Financial District

 

Human Resources

  • Create, update, and maintain human resource system records

  • Assist in implementation of personnel policies and procedures

  • Maintain compliance with federal and state regulations concerning employment

  • Liaise with accountant/bookkeeper to review and ensure accuracy of timesheets

  • Ensure proper flow and maintenance of employee data

  • Support the accounting procedure with money log

 

Board of Directors and Executive Director support

  • Provide high-level executive assistance and direct support to Executive Director and Board

  • Coordinate Foundation’s Board meetings and events. Prepare and compile agenda and all support materials for meetings

  • Create, maintain, and file Board related materials

 

To apply, please send resume, cover letter, 2 references to sheng@cccsf.us and jenny@cccsf.us.

 

Position is open until filled.

750 Kearny St, 3rd Fl / San Francisco, CA 94108

© 2020 by Chinese Culture Center of San Francisco.

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