Job Openings 

Job Description: Executive Assistant

Chinese Culture Foundation of San Francisco (also known as Chinese Culture Center or CCC) is seeking an Executive Assistant, an energetic and passionate individual committed to supporting the arts and the underserved.  Working closely with the Executive Director, the Executive Assistant is responsible for supporting the Executive Director on a variety of duties including in administrative/operations, scheduling, and other duties as assigned.

 

The successful candidate has extraordinary interpersonal skills, embraces challenges, self-directed, and complete deliverables. S/he is flexible, resilient and keeps calm under pressure. 

Responsibilities

Executive Assistant to the Executive Director

  • Assist the Executive Director in day to day affairs such as:

  • Support on grants compliance: tracking deadlines on upcoming applications, reports, compiling documents and uploading information

  • Donor support: Supports maintaining donor portfolio and stewardships: i.e. create and update thank you letter follow ups with timely information, update donor profile in Salesforce, replying and follow up with donors, tracking donations and attendance for gala

  • Drafts and proofs donor related materials for campaign updates, fundraising events, campaigns, and other donor communications

  • Support Executive Director in Board of Directors meetings: Coordinate Foundation’s Board meetings and events. Prepare and compile agenda and all support materials for meetings

  • Create, maintain, and file Board related materials

  • Other tasks and duties as assigned

Required Qualifications

  • Minimum 2 years in a assistant/administrative role in nonprofit setting

  • Excellent written, oral communication and interpersonal skills

  • Working familiarity and proficiency with Google calendar, sheets, documents, Adobe, databases and ability to navigate online portals

  • Good organizational, attention to detail, analytical and critical thinking skills

  • Ability to maintain confidentiality

  • Ability to prioritize tasks, working toward shared common goals

  • Availability to travel and to work evenings and/or weekends for events as needed

  • Bachelor's degree in related area and/or equivalent experience/training

  • Experience in nonprofit setting, arts and culture organizations a plus

  • Bilingual in Chinese and English a plus

 

Role is part-time contract, 10-15 hours per week. Work will be partially remote and in person, as needed to complete responsibilities and tasks. CCC’s offices are located in Chinatown, San Francisco. Compensation commensurate with experience.

Send copy of resume, 2-page writing sample to jenny@cccsf.us. No phone calls please.

750 Kearny St, 3rd Fl / San Francisco, CA 94108

© 2020 by Chinese Culture Center of San Francisco.

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